Notes from 9-14-10 Portfolio Visioning Meeting

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Portfolio Visioning Kick-Off Meeting - September 14, 2010

Participants:
Janice Smith - Three Canoes
Jacques Raynauld - MATI Montréal
Nancy O'Laughlin - U of Delaware
Charles Hedrick, Christian Aziz - Rutgers
Lynn Ward - Indiana University
Keli Amann - Stanford University
Mary Glackin - Mount Holyoke College
Debbie Runshe - IU/IUPUI
Bob Squillace - NYU
Dale Voorhees - U of Central Florida
Urmila Venkatesh - U of Michigan
Tiffany Marra - U of Michigan
Noah Botimer - U of Michigan
Erica Ackerman - U of Michigan
Robert Gérin-Lajoie - Université de Montréal
Nicole Teta, MATI Montréal

Agenda

  • Introductions
  • Organizational Decisions (purpose, leadership, schedule, decision-making process)
  • Resources (T&L Design Lenses, MiniSpec Guidelines, Sakai Personas, managed Sakai project)
  • Desired Outcomes (Portfolio Purposes, Portfolio Taxonomy, Portfolio  Personas, Portfolio MiniSpecs, Portfolio Manifestos, Migration  Concerns) to be created by January 2011
  • (Delayed to Next Meeting) Brief Descriptions of Current Sakai 3.0 Portfolio Work (NYU, MATI Montréal, U of Michigan, Indiana University, U of Capetown)
  • Next steps

Meeting Notes

  • New additions to the group on this call introduced themselves.
  • Janice Smith reviewed the recommendations from the 8-30-10 planning meeting and asked for comments and reactions from today's participants.
    • Bob Squillace suggested adding teaching and learning portfolios (e.g. for teaching in writing classes) to the list of portfolio uses. Janice has added this purpose to the notes from 8-30-10.
    • Janice suggested that if you have to miss a meeting of this group during the fall term, that you try to alert the group with your ideas or ask someone to attend for you.
    • Janice expressed the hope that participants outside of North America will be able to join the next call on Tuesday, September 28.
  • Lynn Ward and Janice described the T & L Design Lenses and the two portfolio facets they contain.
    • The two portfolio facets are Portfolio Design and Portfolio Processes
  • Erica Ackerman described the Sakai MiniSpec Guidelines.
    • Focus on what not how.
    • Make them short.
    • Concentrate on a specific user goal.
  • Lynn Ward descirbed the purpose of Sakai Manifestos.
    • A fairly high level, painting an area of functionality in broad strokes.
  • We need to bring Edd Atcheson and Clay Fenlason into this conversation.
    • Edd and Clay can help advise on how the portfolio group can contribute. They may be able to suggest what is needed and what would happen to the work we plan to do.
    • However, there is no guarantee that what we produce will be directly used by the design team.
    • Portfolios can mean many things to many people. Clay can help clarify how to address this issue.
  • Tiffany Marra suggests that MiniSpecs can help the OSP group clarify our vision as a community. It will be pretty compelling to larger community that we would spend time as a community developing a common vision. We are unique as a group trying to make this transition.
  • Bob mentioned the User Reference Group and wondered about its role in relation to our group. Keli Amann described their role as reviewers who determine the extent to which the MiniSpecs represent the needs of Sakai users.
  • In response to Janice suggesting that portfolios are not yet part of the mainstream of Sakai.
    • Chuck Hedrick suggested that portfolios are still a separate part of Sakai and hence look like a separate activity.
    • Keli Amann assured us that portfolios are on the Sakai 3 roadmap. Bob and Lynn indicated that NYU and IU are users representing this need.
    • Bob commented on the centrality of portfolios in how Sakai 3 plans to use and organize content (how the centrality of portfolios in Sakai 3 can be perceived more clearly if one thinks of the portfolio as the product of other Sakai 3 functionalities rather than as a stand-alone tool).
  • Keli updated the link from the Portfolio Visioning Confluence page to the newest Sakai Personas. Keli explained that the community is using its commonalities to minimize the number of personas needed.
  • Next Steps Proposed:
    • Keli is really interested in fleshing out personae to cover roles involved in portfolios and trying to come up with scenarios that are realistic.
    • Robert Gérin-Lajoie suggested that the visioning group needs to be task oriented. Robert suggests a taxonomy would be very important in this regard. Robert will link a Google speadsheet to the Portfolio Visioning page. Janice will put Robert in touch with Paul Ross, who is also interested in a portfolio taxonomy.
    • Lynn suggests that we all read the MiniSpec page and think about how to make our MiniSpecs granular, not too large and not too technical.
    • Janice suggested that anyone who is ready (Dale Voorhees, UMich, MATI Montreal) put up a child page linked to the Portfolio Visioning page with the beginning of a minispec before the next meeting.
  • The next meeting will take place 4-5 PM EDT on Tuesday, September 28.