Gap analysis (working document)

Creating site

(My Workspace: Worksite Setup > New)

choose "Course" as a site type

"Yes" radio button for "Is This a Course site?"

same as designs

choose "Portfolio site" as site type

? "non-course site" option

same as designs

will this really do it for institutions where Portfolios are core?

choose "Project site" as site type

? "non-course site" option

same as designs

specify academic term for a course site

this is present in slide 4a here: Round 1 Design mock-ups

none

select roster  (from list of rosters for which user is instructor of record) to be added to site 

Round 1 Design mock-ups

none

see titles of courses when selecting rosters (Berkeley implementation, not sure if in Nightly)

Round 1 Design mock-ups

none

specify section that's not in choices offered, and get authorization

appears to be accommodated in slide 4a (Round 1 Design mock-ups), with dropdown indicating "Full Course Catalog" (as opposed to 'My Classes Only')

none

add more than one roster to a site

yes, see slide 6 (Round 1 Design mock-ups)

none

select rosters for all sections of a course with a single click

none

none

create/edit title of site (Berkeley implementation, not Nightly)

Site Name field

same as designs

Write site description

Site Description field

WYSIWIG editing for site Description

none

none

information about where Description appears

none

none

Short Description field ("Displayed in publicly viewable list of sites. Max 80 characters.")

none

none

information about where Short Description appears

none (n/a if not having Short description field)

none

Appearance (Icon)

? Site logo that can be uploaded in "Edit Look and Feel" may negate need for this

?

Site Contact Name field

none

none

Site Contact Email field

none

none

pick tools for site (aided by descriptions of tool), and customize these tools.

none during process of creating a site, but can be added later

same as designs

option to re-use materials from another site belonging to this user

? Perhaps by choosing "Copy One of Your Sites" (as seen in  Presentation, week 2)

same as designs

pick which tools to re-use materials from

? Again, perhaps during "Copy One of Your Sites" (as seen in  Presentation, week 2)

same as designs

have site that's not available to anyone but self (Publish checkbox)

none during process of creating a site

same as designs?

as long as no rosters are added during site creation process, and default in Site Settings is "Private" this is achieved

option to have published site available only to participants, i.e. don't let others join (Global Access checkbox)

none during process of creating a site

same as designs?

as long as default is "Private" this is achieved.

pick default role for those that join on their own

"Member's default role" dropdown

"All new members become" dropdown

Site settings

(Site Info> Edit Site Information)

Display of Site Title

Site Name field

same as designs

why was it changed from Site "Name" to Site "Title"?

Edit title of site (Berkeley implementation, not Nightly)

Site Name field

same as designs

Display of Term

none

none

Description field

Description field

same as designs

write site description

Site Description field

WYSIWIG editing for Description

none

none

information about where Description appears

none

none

Short Description field ("Displayed in publicly viewable list of sites. Max 80 characters.")

none

none

Where does short description (see "Join & Edit Sites"p6-7) come from if not here?

information about where Short Description appears

none (n/a)

none

Appearance (Icon)

? Site logo that can be uploaded in "Edit Look and Feel"

none

Don't use at Berkeley

Site Contact Name field

?Site Owner name field

none

Is there a difference? "contact" makes more sense in case of staff/TA/other setting up or administering a site for an instructor. The"owner" is perhaps the instructor.
See further discussion here:  <http://confluence.sakaiproject.org/confluence/display/UX/3.+Manage+Site+Settings?focusedCommentId=46727254#comment-46727254>

Site Contact Email field

none

none

Adding members

(Site Info > Add Participants)

Members tab of Site Settings not functioning, so can't check for any of the following

option to add members using username or email address

"Enter Member's Username or Email Address" (but notes say will only ask for email address)

instructions for how to enter more than one user

Tip

text in designs refers to adding " line-breaks" (not a term that all users will be familiar with, nor do they need to be familiar with it.)

add campus ("official") members separately from non-campus ("official") members

none

wouldn't it be better if there was a single field and a lookup could happen to determine how to process

option to assign unique roles when adding more than one member

none

Nathan's notes acknowledge that may want to do this. Also, can change roles later in Site Settings: Members tab.)

Role descriptions when selecting roles

? Possibly can get to from "What does this mean?"

option to add members without sending any email

?none, looks like Invitation is always sent

add members by adding official roster

none

Member management

(Site Info & Roster)

Members tab of Site Settings not functioning, so can't check for any of the following

Change role for individual site participants

dropdowns in Role column (Members tab of Site Settings)

Change status (active/inactive) for individual site participants

dropdowns in Status column (Members tab of Site Settings)

sort list of members by name

assume can click head "Members" (Members tab of Site Settings)

sort list of members by roster they're enrolled in

none

sort list of members by id

none (although if "Email" is standing in for id, then could presumably click Email column)

sort list of members by credits

none

sort list of members by role

assume can click head "Role" (Members tab of Site Settings)

view only members of a specific roster (Roster tool)

none

view only members that meet a particular search criteria (Roster tool)

none

Provide the ability to search by Name or User ID on both the Overview and Pictures screens.

view list of site's members in a tabular layout (one member per row), with separate sortable columns for: Name, Privacy Status, User ID, Email Address, Role, and Group and Section Membership (Roster tool)

none

Note: The Group and Section Membership column must include the name of each Section and/or Group to which a participant belongs.
If all information doesn't fit on a single line, without wrapping, the system can truncate the content and add ellipses.
Hovering over a record will display a tool tip that will provide the full content of the field.
Default sort order is ascending by Name.

filter list by group or section from Overview and Pictures screens (Roster tool)

none

restrict AI/TA view to only those users who are in the same group(s) and/or section(s) as the AI/TA

none

export (as csv) list of members with their ID, email address, and role (Roster tool)

none

Include Group or Section on export.  Display full content of fields on export.

print list of members with their ID, email address, and role (Roster tool)

none

Include Group or Section on print.  Display full content of fields on print.

get a tally of how many members there are in a site on overview and pictures screens (Roster tool)

none

get a tally of how many members there are in each role (Roster tool)

none

Note: Display this information on Overview and Pictures screens

from list of members, go directly to Profile for an individual member (Roster tool)

click member's name on Members tab of Site Settings

Note: System displays only information designated as public in the Profile view.

from list of members, send email to individual member (Roster tool)

click email address on Members tab of Site Settings

see official photos of members (Roster tool)

none

Note: Only users with the roster.viewofficialphoto permission will see the option to view official photos.

see Profile pictures of members (Roster tool)

none

beneath each photo, display the user's name and user ID (Roster tool)

hide names of members when looking at photos (Roster tool)

none

give users with permission to view both official photos and profile pictures the ability to toggle between official photos and profile pictures (Roster tool)

none

Note: Users must have the roster.viewofficialphoto permission to view official photos.

print list of members with their photos (Roster tool)

none

Provide the ability to print in single- or multi-column layout.  When printing in single-column layout, provide sufficient room for instructor to write notes in the space next to each photo.
Display full content of fields on print.

view list of members with their official course status ("waitlisted" or "enrolled") and the number of credits (Roster tool)

none

note that this status is different than the status indicated in Nathan's design; this is course enrollment status rather than status in this Sakai site

view only members that are officially enrolled in the course (Roster tool)

none

view only members that are wait-listed for the course (Roster tool)

none

export (as csv) list of members with their ID, email address, status, and credits (Roster tool)

none

Include Group or Section on export.  Display full content of fields on export.

print list of members with their ID, email address, status, and credits (Roster tool)

none

Include Group or Section on print.  Display full content of fields on print.

sort list of members by their status ("waitlisted" or "enrolled") (Roster tool)

none

sort list of members by number of credits (Roster tool)

none

get a tally of how many enrolled members there are, and how many waitlisted members there are (Roster tool)

none

Access Management

(Manage Access)

have site that's not available to anyone but self (Publish checkbox)

? Active/Inactive Status?

same as designs

Pretty sure it's the same thing, though text in designs is confusing. (What if user doesn't want users to find and join site, but wants the site available to participants? First sentence suggests she should check "Inactive", whereas what this user really wants is "Active" and "Private".)

option to have published site available only to participants, i.e. don't let others join (Global Access checkbox)

Public & Private radio buttons

same as designs

pick default role for those that join

"Member's Default role" dropdown

"All new members become" dropdown

Tool Management

(Edit Tools)

Add tools

Add Tools link & Add buttons in Add Tools Lightbox

same as designs

Remove tools

Delete
button next to each tool

same as designs

Designs also have a Remove button in Add Tools Lightbox

Reorder tools (Page Order in Site Info)

none

none

Rosters

(Site Info > Edit Class Roster(s)

Add/Edit rosters

none

none

Importing content

(Site Info > Import from Site)

none of this appears to be implemented

copy selected material from another site

?would have to export, import?

import already exported content from a file

Import (Site Settings: Site Backup & More)

Duplicate site

(Site Info > Duplicate Site)

Duplicate site that you're in (leaving out content created by students)

?User could "Copy one of My Sites" (as seen in Flash presentation)

Group Management

(Site Info > Manage Groups AND Section Info)

no group management functions appear to be implemented

Create a new group

none

Provide a title for group

none

Provide description for group

none

Move participants into group

none

Remove participants from group

none

Sort list of groups by group title

none

Sort list of groups by number in group

none

Delete groups

none

specify meeting times and locations (could be multiple) for each group

specify maximum size for group or that there is no maximum

specify type (category) of group (e.g. lab, discussion, etc)

assign members to groups based on official university section

specify whether group membership should be updated automatically based on external membership changes

see groups updated automatically if external membership changes

specify if participants can join groups, switch in and out of them

assign leader(s) to group.

Sort list of groups by TA, Day, Time, Location, Number of members, how many spaces available.

see what groups I am leading

See what groups each site member belongs to

Download or print a roster list that provides each participant's group memberships

sign up for group

remove self from group

switch groups

see what groups I'm in

Preferences

(My Workspace > Preferences)

specify how want to receive low priority notifications (individually, once a day digest, not at all)

Preferences:Email Notifications

same as designs

specify top sites to appear in tabs in navigation

n/a

n/a

make specified sites invisible (i.e. no tab)

none (i.e. doesn't appear to be a way to hide sites in list of sites)

same as designs

if goal is to reduce clutter, could put all the sites that one wants to hide in a "inactive" folder

re-order listed sites

none

none

pick time zone

Time Zone dropdown on Preferences: Account Details

same as designs

pick language

Language dropdown on Preferences: Account Details

same as designs

hide personal information from others in site (Note: not in Sakai 2.5 Nightly, but available in Michigan implementation)

Profile

(My Workspace > Profile)

 Looks like Profile wasn't tackled in designs...

Berkeley doesn't use Profile

Enter Public Information (first name, last name, nickname, position, department, school, room)

Can enter first name, last name in Edit My Profile.

Enter Personal Information (picture--choosing from University ID picture or URL of other picture, email, home page, workphone, home phone, mobile phone)

Enter additional information  (WYSIWYG)

Hide Profile

Hide Personal Information when showing Profile

Account

(My Workspace > Account)

See account details (user id, first name, last name, email, registration type, ?who account was created by, ?when account was created, ?who account was modified by, ?when account was modified)