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Harry has identified an opportunity for his research group with one of the EU funding bodies. To build a better case for funding his research he decides to collaborate with an Intalian University and agrees with a colleague in that University, Roberta. Harry sets up a worksite in the Sakai and adds a Discussion Tool, a Resources Tool and an Wiki Tool. Since they need to explore the outline agreement of their collaboration, Harry creates a workspace within the Wiki and gives members of the worksite access to the collaboration space. He then sends an email to Roberta inviting h her to join the worksite.
She joins the worksite and begins to outline what her research group has to offer in the area, and what her research group has done in the past that is relevant to this proposal. Together their begine they begin to build a Wiki space that contains the basis for their propsal. After several days they have an issue over shared copyright. They bring together some of the documents and publish them as PDF's using the Wiki PDF tool. They put these into the Sakai resources area and send them to James to answer the questions about shared copyright and IPR. It becomes clear that James needs more information and the email exchanges are getting in the way of collaboration. James joins the worksite in Sakai and is given access to the Wiki workspace by virtue of his membership of the worksite. He reviews the source documentation and makes some changes to specific wording. Harry and Roberto are monitoring the pages for changes by email notification so are aware of all the changes that have been made.
As the detail of the workschedule is being devloped developed the core team need to ask for the opinition opinion of Judy. Harry changes the permissions on some sensitive documents and invites Judy to join the Sakai worksite. Judy reviews the areas that concern certain aspects of the research. Judy refernces references some content from previous research work sites and copies some of the supporting material into the resources area.
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3 months later the grant is awarded, Harry and Roberto create a new Wiki space within the Sakai Workspace and begin planning the implementation. The origianl original proposal workspace is restricted to the members of the management committee.