4-1-2011, 12:15 p.m. EDT, 9:15 a.m. PDT

Etherpad: http://etherpad.osuosl.org/nT6I0g11iH

Participants:

• Mathieu Plourde
• Nicola Monat-Jacobs
• Kim Eke
• Lance Speelmon
• Michelle Ziegmann

Agenda/Minutes

1. Review of the current state of our web presence

http://bit.ly/sakai11

• Have the gateway be the social aggregator
• Google Maps: http://maps.google.com/maps/ms?ie=UTF8&hl=en&msa=0&msid=212279888997227930857.00049d25a6ac10c4d237c&ll=34.052561,-118.256014&spn=0,0&source=embed
• (417) Twitter: http://twitter.com/sakaiproject
  • Advance notice, FYI, we'll spam
  • create a Sakai11 (unavailable) account, sakaicon
    • Mathieu created the sakaicon account: http://twitter.com/sakaicon
  • Mathieu to monitor tweets during event, backup needed when presenting
  • Mathieu to send tweets from the sakaiproject account
  • http://twapperkeeper.com/hashtag/sakai11
  • Seth's stats tool. (Nicola will get the URL)
• (10) Facebook Event: http://www.facebook.com/event.php?eid=103361446412433
• (19) LinkedIn Event: http://events.linkedin.com/2011-Sakai-Conference/pub/593690
• (5) LanYrd.com: http://lanyrd.com/2011/sakai11/
  • Check if it's mobile friendly
• (2) Convore: https://convore.com/sakai-conference-2011/
• (3) Slideshare: http://www.slideshare.net/event/2011-sakai-conference
  • Reminders, other option is to attach slides to Confluence space
• Yahoo Pipes

2. Things to prepare before the conference

Confluence spaces for each sessions

• Make sure the parent page is easy for newbies

Organizing the Citizen Journalism effort:

• Text
  • Blog recap for each day, have guest posts?
  • Queue up the posts in advance, adjust
• Video
  • Create bumpers
  • Audio loops (can reuse these http://www.unc.edu/~keke/sakai09/ )
• Pics
  • Flickr tag
  • Create challenges with badges (collaboration close-up)
  • http://www.eye.fi/
  • Have the live photostream run in between session
• Have a headquater:
  • Quiet space
  • Working space

Sessions to record and/or stream --> Promote in advance

• Ustream
  • Keynote session
  • One room

Advertizing the social presence

• Handout in conference packet
• Daily updates/leaderboard/metrics
• Contest, treasure hunt, prizes?
• Disclaimer about the use of recording technology (everything at the conference is fair-play), encourage CC-BY licensing

Enter the schedule in SocialOomph

Social media boot camp, options:

• Ustream session
• Jing short clips
• Youtube videos
• Pre-conference workshop, call for volunteers
• Create a Sakai advertisement?

Hardware, software and logistic needs?

3. During the Conference

Location-aware:

• Foursquare to check-in to every room
• QR codes with target page
  • Confluence conference gateway
  • Each room's schedule

Use of Opencast agents (5X)

Identifying ourselves as SMVTFs (so people can ask us stuff)?

Hardware, software and logistic needs?

4. Other Items and Minutes