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The Glossary tool provides definitions for terms in matrices and wizards, including matrix row and column names. Using the glossary Glossary tool in conjunction with a matrix compensates for the limited space allowed for matrix row and column names. Within matrix cells and wizard pages, glossary entries also apply to terms in cell or page names and descriptions.

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If you are a CIG Coordinator, the Glossary tool allows you to create the short and long definitions and explanations described above for matrices or wizards within a portfolio site. If you are a system administrator, you may use the Glossary tool in Portfolio Admin to define terms in matrices and wizards across sites within a Sakai instance using the Glossary Tool in the Portfolio Admin site.

This The Glossary tool also allows you to manage glossary terms in other ways. You may:

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If you own more than one site, you may want to use the same glossary in two or more of them. To do so, first export the glossary to your desktop as a compressed file first and then import it to the other site(s) where you plan to use it. When you import a glossary, you will be asked whether you want to replace any existing term with the imported term or ignore the imported term whenever a duplicate term is included in the import.

Exporting a Glossary

To export a glossary as a compressed file, access the Glossary tool on the appropriate site and follow these steps:

1. If you do not see the Glossary tool menu bar, click the Reset button.
2. Click the Export link on the menu bar. Sakai displays the Opening File window.
3. Follow the instructions.
4. The glossary will be exported to your desktop as a zip compressed file.

Importing a Glossary

To import a compressed glossary file, access the site to which you want to import it and follow these steps:

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All participants who work with a matrix are permitted to display view glossary definitions for row and column names. However, permissions to add, delete, change, and export glossary terms can be restricted by role, just as they can in other tools in Sakai.

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1. If you do not see the Glossary tool menu bar, click the Reset button.
2. Click the Permissions link on the menu bar. Sakai displays this screen:
3. Referring to the table below, click boxes to select the appropriate permissions for users in each role.

   Permission	Description
   Delete	Users in this role may delete glossary terms.
   Add	Users in this role may add and import glossary terms.
   Edit	Users in this role may change glossary terms and their definitions.
   Export	Users in this role may export a zip file of glossary terms.

4. To save the permissions settings, click saveSave. Sakai saves the settings and displays the Glossary home page. Or, to return to that screen without saving your changes, click cancelCancel.