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2. Available: This email, using the Available template, is sent to everyone after an evaluation becomes Active. This notifies the students and instructors that an evaluation is ready to be completed. This occurs when the status is changed when the scheduler recognizes the current time is greater then the start date and time.
Recent modifications , allow this email to be skipped. By selecting Allow users to choose whether to send an initial email notification when creating an evaluation (otherwise an email notification will always be sent when the evaluation opens) on the Administrate -> Control Email Notification -> Email Options . This allow allows an evaluation to control whether or not to send available email.
By When creating an evaluation, selecting Send notification email the day the evaluation goes live. then the Available email will be set, do . Do not check and no available email is sent.
The current system sends out an available notification when an evaluation becomes available to take. This email is based on a template and goes out 5 minutes after an evaluation was created. This allows the user to remove that evaluation in case they made a mistake without having sent out a large number of emails with now invalid links. It also allows them to effectively notify the takers of the evaluation rapidly that there is an evaluation available. This email would normally include a direct link to the evaluation but the evaluation owner can control this via the template.
One email is sent to each user in each group associated with the evaluation. This means that a student user would probably get one email for each course in an the active evaluation that is available.
After the available email has been processed (note that the Sakai email service does not indicate if the email was sent or not, we can only know that it was processed without failure) succcessfullysuccessfully, the system queues up reminder emails if they are enabled for an evaluation. If they are disabled then nothing happens until the evaluation ends.
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