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Information

The Evaluation System is a tool that runs under Sakai version 2.2 or higher. The Evaluation System is used to conduct formative and summative (end of term) evaluations and review the results. An evaluation consists of a series of scaled and/or free text questions, which are delivered to students over a fixed time period (typically a few days).  This guide will explain how to set up the Evaluation Tool in a Sakai site, creating questions, templates, and evaluations, delivering the evaluation and viewing results.

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Setting up Permissions

There are 4 permission settings associated with the Evaluation System tool.  They are:

• eval.assign.evaluation - this permission is set for those who are allowed to create evaluations and assign them to groups (instructors or administrators)
• eval.be.evaluated - this permission is set for those who will be evaluated (instructors)
• eval.take.evaluation - this permission is set for those who are allowed to take the evaluation (students)
• eval.write.template - this permission is set for those who are allowed to create template (instructors or administrators)

Overview of Evaluation Process

The process of using the Evaluation Tool involves the following general steps:

1. Create your items (this is optional as you can also create items while creating a template)
2. Create a template
3. Add items to your template
4. Create an evaluation
   1. Set the parameters for the evaluation
5. Run the evaluation
6. View the results

Each of these steps are explained in the following sections.

Evaluations Dashboard

The Evaluations dashboard provides a summary of group information and the current status of your evaluations.  You'll see a box on the left labeled Site/Group Listing which displays the groups that will list the groups you can be evaluated in and the groups you can evaluate.  The box on the right labeled Evaluations I am creating or administering displays the title, status and date of your evaluations.  Clicking on the title of the evaluation will bring up a preview of the evaluation.  The status column will indicate whether an evaluation is Active or if results are viewable.  You can click on the View Report link to gain direct access to the report for that particular evaluation.  The date column will indicate the due date of the evaluation or the date of when results became viewable.

1. explain basic usage (create template, start eval, take evals, view results), details about setting up the permissions correctly in Sakai would be helpful, explanation of the summary (dahsboard) view
2. how to create a template with details about various things like inserting expert items, reusing existing items, block items, etc.
3. how to start evaluations with details about the start dates and the various options (rwellis)
4. explanation of the email reminders and how they work (rwellis)
5. ways to access an evaluation to take it (email links, summary page, category view, direct links)
6. Viewing reports options with details on how to download csvs and view text responses